Microsoft Office 2021: A Comprehensive Guide
Microsoft Office is one of the most popular and widely used productivity suites in the world. It includes powerful applications such as Word, Excel, PowerPoint, Outlook, Publisher, and Access that help you create, edit, share, and manage documents, spreadsheets, presentations, emails, databases, and more.
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But what if you don't want to pay a monthly or annual subscription fee for Microsoft 365, the cloud-based version of Office? What if you prefer to own the software outright and use it offline? What if you want to enjoy the latest features and updates without worrying about compatibility issues?
If that's the case, then you might be interested in Microsoft Office 2021, the newest version of Office that is available as a one-time purchase for Windows and Mac users. In this article, we will explain what Microsoft Office 2021 is, how to download and install it, and what are some of the best alternatives to it.
What is Microsoft Office 2021?
Microsoft Office 2021 is the successor of Microsoft Office 2019, which was released in September 2018. It is a perpetual version of Office, which means that you pay once for the software and you can use it forever. You don't need an internet connection to run it, although you will need it for updates and activation.
A one-time purchase of classic Office apps
Microsoft Office 2021 comes with the classic versions of Word, Excel, PowerPoint, and Outlook, plus Publisher and Access for Windows users. These apps are similar to the ones in Microsoft 365, but they don't have all the features and functionalities that are exclusive to the cloud-based service. For example, you won't get access to online storage, collaboration tools, artificial intelligence features, or premium content.
Microsoft Office 2021 is designed for home and small business users who want to use the core Office apps without paying a recurring fee. It is also suitable for users who have limited internet access or who prefer to work offline. However, it is not recommended for enterprise customers who need advanced security and management features.
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The latest features and improvements
Microsoft Office 2021 includes some new features and improvements over Microsoft Office 2019. Some of them are:
Co-authoring: You can work with others on the same document at the same time and see their changes in real time. This feature is available in Word, Excel, and PowerPoint.
Modern comments: You can have more control over when you send comments to your co-authors and enjoy a consistent commenting experience across Word, Excel, and PowerPoint.
XLOOKUP function: You can find anything you need in a table or range with this powerful function in Excel.
Dynamic arrays: You can write one formula and return an array of values with six new functions in Excel: FILTER, SORT, SORTBY, UNIQUE, SEQUENCE, and RANDARRAY.
Visual refresh: You can work with a modernized Start experience and newly refreshed tabs in the ribbon. The interface has a clean, clear style with monoline iconography, neutral color palette, and softer window corners.
Inking tools: You can draw or write with your finger, pen, or mouse in Word, Excel, PowerPoint, Outlook.
Data types: You can convert text into different data types such as Stocks or Geography in Excel.
Translator: You can translate words, phrases, or sentences into another language in Word , Excel, PowerPoint, and Outlook.
Accessibility checker: You can check your documents for accessibility issues and get suggestions on how to fix them in Word, Excel, PowerPoint, and Outlook.
Dark mode: You can switch to a dark theme that reduces eye strain and improves battery life in Word, Excel, PowerPoint, Outlook, Publisher, and Access.
These are just some of the new features and improvements that Microsoft Office 2021 offers. You can find more details on the official website or by exploring the apps yourself.
The system requirements and pricing plans
Microsoft Office 2021 has the following system requirements for Windows and Mac users:
Operating systemWindows 10 or latermacOS 10.14 or later
Processor1.6 GHz or faster, 2-coreIntel processor
Memory4 GB RAM; 2 GB RAM (32-bit)4 GB RAM
Hard disk4 GB available disk space10 GB available disk space
Display1280 x 768 screen resolution (32-bit requires hardware acceleration for 4K and higher)1280 x 800 screen resolution
GraphicsDirectX 9 or later, with WDDM 2.0 or higher for Windows 10 (or WDDM 1.3 or higher for Windows 10 Fall Creators Update).No graphics requirements.
BrowsersThe current version of Microsoft Edge, Internet Explorer, Chrome, or Firefox.The current version of Safari, Chrome, or Firefox.
.NET versionSome features may require .NET 3.5 or 4.6 and higher to also be installed.No .NET version requirements.
OtherA touch-enabled device is required to use any multi-touch functionality. But, all features and functionality are always available by using a keyboard, mouse, or other standard or accessible input device. Note that touch features are optimized for use with Windows 10.Product functionality and feature availability may vary on older systems.Internet functionality requires an internet connection.Microsoft account required.A touch-enabled device is required to use any multi-touch functionality. But, all features and functionality are always available by using a keyboard, mouse, or other standard or accessible input device. Note that touch features are optimized for use with macOS.Product functionality and feature availability may vary on older systems.Internet functionality requires an internet connection.Microsoft account required.
Microsoft Office 2021 has two pricing plans for home and small business users:
Office Home & Student 2021: This plan includes Word, Excel, PowerPoint, and OneNote for one PC or Mac. It costs $149.99 as a one-time purchase.
Office Home & Business 2021: This plan includes Word, Excel, PowerPoint, Outlook, and OneNote for one PC or Mac. It costs $249.99 as a one-time purchase.
How to download and install Microsoft Office 2021?
If you want to download and install Microsoft Office 2021 on your device, you need to follow these steps:
Sign in to your Microsoft account
You need to have a Microsoft account to purchase and activate Microsoft Office 2021. If you don't have one, you can create one for free on the Microsoft website. Once you have an account, you can sign in to it on the Office website and choose the plan that suits your needs. You can pay with a credit card, PayPal, or other payment methods.
Choose your preferred version and language
After you complete your purchase, you can choose the version (32-bit or 64-bit) and the language of Microsoft Office 2021 that you want to download. You can also change these settings later if you need to. You will see a download link that will direct you to the setup file of Microsoft Office 2021.
Follow the installation instructionsFollow the installation instructions
Once you download the setup file, you can run it and follow the installation instructions on your screen. You will need to accept the license agreement and choose the location where you want to install Microsoft Office 2021. The installation process may take a few minutes, depending on your device and internet speed. When the installation is complete, you can start using Microsoft Office 2021 on your device.
What are the alternatives to Microsoft Office 2021?
Microsoft Office 2021 is not the only productivity suite that you can use on your device. There are many alternatives that offer similar or even better features and functionalities, often for free or at a lower cost. Some of the most popular alternatives to Microsoft Office 2021 are:
Google Workspace
Google Workspace (formerly Google Apps) is a cloud-based suite of productivity apps that includes Google Docs, Sheets, Slides, Gmail, Calendar, Drive, Meet, and more. You can access these apps from any device with an internet connection and a web browser. You can also collaborate with others in real time and sync your files across your devices. Google Workspace offers a free plan for personal use and various paid plans for business and education users.
LibreOffice
LibreOffice is a free and open source suite of productivity apps that includes Writer, Calc, Impress, Draw, Base, and Math. You can download and install these apps on your Windows, Mac, or Linux device and use them offline. You can also edit and save files in various formats, including Microsoft Office formats. LibreOffice is compatible with Microsoft Office and supports many features and extensions that enhance its functionality.
WPS Office
WPS Office is a cross-platform suite of productivity apps that includes Writer, Spreadsheets, Presentation, PDF, Cloud, and Templates. You can download and install these apps on your Windows, Mac, Linux, Android, or iOS device and use them online or offline. You can also edit and save files in various formats, including Microsoft Office formats. WPS Office offers a free plan for personal use and a premium plan for business users.
Conclusion
Microsoft Office 2021 is a great option for home and small business users who want to use the classic Office apps without paying a subscription fee. It offers some new features and improvements over Microsoft Office 2019 and has reasonable system requirements and pricing plans. However, it is not suitable for enterprise customers who need advanced security and management features.
If you are looking for alternatives to Microsoft Office 2021, you can try Google Workspace, LibreOffice, or WPS Office. These suites offer similar or better features and functionalities than Microsoft Office 2021, often for free or at a lower cost. They are also compatible with Microsoft Office and support various file formats.
We hope this article has helped you understand what Microsoft Office 2021 is, how to download and install it, and what are some of the best alternatives to it. If you have any questions or feedback, please let us know in the comments below.
FAQs
Q: How long will Microsoft support Office 2021?
A: Microsoft will provide five years of mainstream support and two years of extended support for Office 2021. This means that Office 2021 will receive security updates until October 14th, 2025 and bug fixes until October 14th, 2027.
Q: Can I use Microsoft Office 2021 on multiple devices?
A: No, you can only use Microsoft Office 2021 on one PC or Mac per license. If you want to use it on multiple devices, you need to buy multiple licenses or subscribe to Microsoft 365.
Q: Can I upgrade from Microsoft Office 2019 to Microsoft Office 2021?
A: Yes, you can upgrade from Microsoft Office 2019 to Microsoft Office 2021 by purchasing a new license of Office 2021. However, you cannot upgrade from an older version of Office such as Office 2016 or Office 2013.
Q: Can I use Microsoft Office online for free?
A: Yes, you can use Microsoft Office online for free by signing in to your Microsoft account on the Office website. You can access online versions of Word, Excel, PowerPoint, OneNote, Outlook, Sway, Forms, Skype, OneDrive, and more.
Q: What is the difference between Microsoft Office 2021 and Microsoft Q: What is the difference between Microsoft Office 2021 and Microsoft 365?
A: Microsoft Office 2021 is a one-time purchase of the classic Office apps that you can use offline. Microsoft 365 is a subscription-based service that gives you access to the cloud-based versions of the Office apps, plus online storage, collaboration tools, artificial intelligence features, premium content, and more. You can use Microsoft 365 online or offline, but you need an internet connection for updates and activation.
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